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How to Get Greater Efficiency through Better Office Organization

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Most SMBs and startups operate on a tight budget, which means that every single dollar counts. Therefore, in order to compete with those who are capable of investing more or making a profit with a larger overhead, you need to get the maximum efficiency. Motivating your employees, adopting cutting-edge business practices and purchasing advanced tools are the most popular ways of getting there; however, you can achieve a similar effect in a much cheaper way too. We are talking about reaching a whole new level of efficiency through better office organization. Here are some tips on how to get there in no time.

Declutter your office

Having an overcrowded office is not the same thing as hoarding inside of your own home. Sure, clutters may take up valuable space and obstruct commute across the room, but when this happens in an office, you are about to face a productivity drop. Apart from this, a messy office also poses an increased fire risk, which is not something you can afford to overlook. Therefore, you need to keep the place neat, and in order to do so, you need to figure out what to do with all those items, furniture pieces and electronics you are no longer using.

First of all, if the items aren’t broken, there is a probability that you could sell them on eBay. Even if the profit made this way is minimal, you are simply selling items you would otherwise discard or donate, which means that you are getting the maximum ROI out of the deal. If these items can’t be sold or gifted, you need to find a way to discard them in an eco-friendly manner. This will also give you a hidden marketing perk of being able to label your company as green.

Improve communication

Additionally, your workplace might also benefit greatly from an improved way of communication employed in the office. For instance, you might want to pick an IM software to enable people to communicate across the room without distracting their coworkers. Moreover, you might want to try and convey all low- to mid-priority information through email, rather than holding a meeting every single day. As it is, an average office worker wastes about 31 hours each month on avoidable meetings, which is a statistic that causes a direct hit to your productivity.

Organize your storage

Finally, you need to make sure that your storage is as optimized as possible. The two features of a great storage are A) that it takes as little space as possible and B) that all the items you store there are easy to find. For the latter, you will have to be extra crafty.

For instance, you can place all the items you need on a regular basis a bit closer to the door while placing supplies you seldom need in the remote corners of your storage room. Organizing your supplies and documents thematically is yet another great idea and you might even want to consider purchasing a device such as Dymo LabelWriter 450 Turbo. In this way, you get to print the labels for all your files and boxes. Furthermore, you get to do it without significantly increasing your carbon footprint.

The best part of it all is that the changes you are to introduce aren’t difficult or expensive. All you need to do in order to benefit from them is do your research on the best and most cost-effective ways to enact them. Even if you have to make some initial investment, it is quite easy to see how this choice will pay itself off in the nearest future.

 

 

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